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Pre-Employment Verification for Workforce Decisions
Pre-employment verification is a one-time verification at the moment it matters most: before you extend an offer. Whenever your organization needs a single, accurate check on a provider’s licenses, exclusions, and credentials, ProviderTrust delivers it quickly and accurately.
license and credential verifications performed annually
license verifications delivered within 2 days
individual state licensing boards monitored
OVERVIEW
A one-time verification is a single, point-in-time check. Depending on your needs, it typically includes employment and education history, state licensure, checks against OIG and state Medicaid exclusion lists, and DEA registration confirmation for roles that require it. Search with whatever unique identifier you have on hand, and ProviderTrust returns a single, verified result.
Common moments that call for one-time verification include:
ProviderTrust brings all of that together into a single verification event, so your team isn’t piecing together results from multiple vendors or manually cross-referencing data whenever a need arises.
WHY IT MATTERS
Not every verification need calls for continuous monitoring. Sometimes your organization just needs a single, reliable answer, right now, on a person’s eligibility to work in a healthcare role. In a recent ProviderTrust survey of healthcare executives, 99% agreed that accurate and timely employee eligibility supports quality of care, and responsibility for that verification typically falls to Human Resources or a dedicated credentialing department.
COMMON CHALLENGES
Even organized teams run into friction when a single verification isn’t built into one connected process. That often looks like:
Teams need a verification process that works as a single, connected step, whether it’s the only check they’ll ever need or the first of many.
HOW WE HELP
ProviderTrust’s one-time verification runs each provider against the primary sources that matter most for healthcare eligibility, then enriches results with unique identifiers to return accurate, exact-match findings your team can act on quickly. Start with whatever identifying information you have, and get back one verified answer. If your needs grow beyond a single check, that same verified data can move directly into ongoing monitoring, so your team never has to start from scratch.
Here’s what’s included:
Client Testimonials
“Our data is so much better than it was. We’re more confident in our screenings. We are able to act more quickly. We’re more efficient.”
“In a short period of time, ProviderTrust’s guidance and expertise has simplified our day-to-day operations and improved our overall business, but more importantly, it’s allowed us to focus on achieving our mission ‘To Improve the Oral Health of All.”
“With ProviderTrust, we’ve reduced so much manual work that it has freed up time for our team to focus on additional compliance initiatives that, historically, we just didn’t have enough resources to address. We didn’t have to add staff to get the compliance oversight we always needed.”
“Before we met ProviderTrust, we did everything manually and we worked closely with our Human Resources department and Credentialing but the main thing is we didn’t have a centralized process or system where we can just gather all our information and all get the same information at the same time and that was really a big challenge.”
“Not only has ProviderTrust saved us countless hours of unnecessary work and delivered peace of mind that no exclusions will be missed, but their solution is also the most polished one that we work with.”
“Prior to ProviderTrust, we were manually tracking all of our primary source verification for hospital staff. It’s definitely taken a load off of our team. ProviderTrust has helped a lot with uncovering discrepancies in our data as well as building a process for the long term that can be used to avoid those data discrepancies.”
FREQUENTLY ASKED QUESTIONS
One-time verification is a single, point-in-time check that verifies a person’s employment and education history, state licensure, and status on federal and state exclusion lists, without an ongoing monitoring commitment.
It typically includes license verification, OIG and state Medicaid exclusion screening, DEA registration checks where applicable, and employment or education history verification.
Turnaround time depends on the sources involved, but consolidating verification into a single, connected process typically yields faster, more consistent results than working across multiple vendors.
One-time verification is a point-in-time check completed whenever your organization needs it. Ongoing monitoring continuously tracks that same person for new exclusions, sanctions, or license changes going forward.
One-time verification works well for a single decision point, like a new hire, a role change, or a workforce audit. If you need continuous visibility into a person’s eligibility over time, ongoing monitoring is the better fit.
ProviderTrust combines license verification, exclusion screening, and background checks into a single, connected process, backed by data enrichment and a dedicated oversight team, resulting in faster, more accurate results.
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